Job Description

Job Description

Job Description

Salary: $37,000-$45,000

Greater Peace Community Development Corporation (GPCDC)
Position Title: Administrative Assistant to the Executive Director
Reports To: Executive Director
Employment Type: Full-Time / Part-Time
Location: Opelika, Alabama
Compensation: Based on certifications, degrees, training, and experience

Position Summary:

The Administrative Assistant to the Executive Director provides high-level administrative and organizational support to ensure the efficient operation of the Greater Peace Community Development Corporation (GPCDC). This position plays a crucial role in maintaining accurate records, assisting with program management, ensuring compliance with grant and program requirements, and supporting the organization's overall mission.

Mission: Greater Peace Community Development Corporation (GPCDC) is committed to fostering strong, self-sufficient communities by addressing critical social needs and creating opportunities for individuals and families to thrive through education, housing, and community programs.

Key Responsibilities:

• Provide direct administrative support to the Executive Director, including scheduling, correspondence, and document preparation.
• Maintain and organize financial and organizational records to ensure confidentiality and compliance with agency policies.
• Prepare, maintain, and submit reports related to the Child and Adult Care Food Program (CACFP), including creating snack menus, monthly meal counts, attendance, and reimbursement requests.
• Assist with program coordination needs, including participant enrollment, event logistics, materials preparation, and communication with staff and community partners.
• Perform general office duties including filing, copying, scanning, and record management.
• Develop and maintain tracking systems in Microsoft Excel for financial, programmatic, and administrative reporting.
• Process vendor payments, staff reimbursements, and other financial documentation in coordination with the finance department.
• Support compliance with federal, state, and local program guidelines, ensuring all required documentation is current and complete.
• Draft letters, reports, memos, and other written communications with strong attention to detail and professionalism.
• Greet and assist visitors, answer calls, and provide excellent customer service to families, staff, and community members.
• Assist in preparing materials for board meetings, grant reports, 990, and community presentations.
• Proactively identify and address administrative needs to enhance office efficiency.
• Work both independently and collaboratively as part of a multidisciplinary team.

Qualifications:

• Education: Associates degree required; Bachelors degree preferred in office management, business administration, public administration, or a related field.
• Experience: Minimum of 3-5 years of administrative experience, preferably in a nonprofit, education, or human services organization.
• Knowledge: Common HR practices, onboarding, and offboarding processes.
• Skills and Competencies:
  • Proficient in Microsoft Office Suite, especially Excel, Word, and Outlook.
  • Strong written and verbal communication skills.
  • Excellent organizational, documentation, and record-keeping abilities.
  • Strong attention to detail and ability to manage multiple priorities effectively.
  • Understanding of program compliance and reporting requirements (experience with CACFP preferred).
  • Ability to work independently, take initiative, and meet deadlines.
  • Strong customer service and interpersonal skills.
  • Ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications:

• Experience working in nonprofit, early childhood education, or community development settings.
• Familiarity with USDA, CACFP, or other federally funded program compliance.
• A background in bookkeeping or accounting is a plus.
• Notary Public certification preferred (or willingness to obtain).

Core Competencies:

• Professionalism and integrity.
• Confidentiality
• Dependability and accountability
• Adaptability and problem-solving
• Team collaboration and communication
• Commitment to service, community, and equity

Work Environment and Schedule:

• 8:00 am- 5:00 pm (some flexibility may be required for special events)
• 1-hour lunch break
• Paid holidays, sick leave, and 2 weeks' vacation
• Work is performed in an office setting with frequent interaction with staff, families, and community partners.
• Must be able to sit, stand, and lift to 25 lbs. occasionally.

Application and Hiring Process: cover letter, resume, and three to five PROFESSIONAL references to include organization's email and address (no personal emails or addresses). Willingness to complete a background check. Applications will not be accepted if all requirements aren't provided.

Additional Information: Occasional evening and weekend work required (flex time implemented), professionalism (attire and mannerisms), flexibility, and commitment to the mission of Greater Peace Community Development Corporation, fostering strong, self-sufficient communities through quality education, housing, and supportive services. Other duties as assigned.

Greater Peace Community Development Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or any other protected status

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