Job Description

Pay : $28.84 - $31.25/hour + an excellent benefits package including unlimited PTO, 9 paid holidays, summer Friday’s, 401k with a match, medical, dental, vision insurance, paid parking in downtown Denver, and more!

Overview : Our client, a commercial real estate and management company, is seeking a full-time Property Administrator for a high-rise commercial office building in downtown Denver. This position supports the Property Management team and is responsible for day-to-day office operations, basic accounting, and tenant relations. This is a fully in-office position.

Duties :

• Welcome guests to the management office, providing courteous and efficient assistance
• Answer and route incoming calls with professionalism and accuracy
• Review, code, and process invoices through Nexus and PredictAP, ensuring timely payments and proper budget allocation
• Monitor and correct tenant work orders to ensure accurate billing
• Prepare and distribute miscellaneous charge statements and follow up on outstanding rent payments
• Track Certificates of Insurance (COIs) for tenants and vendors using MyCOI or similar systems, ensuring compliance and resolving any discrepancies
• Manage scheduling for the loading dock and freight elevator, and maintain the operations calendar
• Organize and maintain digital and physical filing systems, including leases, contracts, construction documents, COIs, and tenant contact records
• Respond promptly to tenant service requests and coordinate appropriate team follow-ups
• Generate and update the Aging/Rent Tracker for Property Manager (PM) and General Manager (GM)
• Distribute monthly rent statements and supporting documentation to tenants
• Support tenant fire warden training, including preparation of training materials and ordering necessary supplies
• Maintain and update the electronic lobby directory and coordinate proofing and approval of tenant signage
• Assist in drafting and preparing service contracts
• Report and document incidents that may result in damage to property or equipment
• Coordinate routine maintenance and manage vendor relationships and service contracts
• Handle all incoming and outgoing office mail and packages
• Monitor inventory and order office supplies and arrange for repairs to office equipment as needed
• Provide administrative support to the Property Manager, General Manager, and Chief Engineer as required

Qualifications :

• High School Diploma required; bachelor’s degree is strong preferred
• 2+ years’ experience supporting a commercial or residential property management team is highly desired
• Experience in Microsoft Office Suite, reception, work orders, certificates of insurance, tenant interactions, construction management, and AP/AR
• Resourceful at identifying and working around obstacles and finding solutions
• Demonstrated commitment to customer service
• Excellent time management and organizational skills with a proven ability to meet deadlines

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