As an Associate Contract & Proposal Writer, you create and prepare proposals in response to requests for proposals (RFPs) and information (RFIs). The ideal candidate will have excellent writing skills, experience in proposal preparation and will be highly collaborative. An Associate Contract & Proposal Writer works to understand the needs of our clients, the business value proposition, and proposal requirements to write compelling content the demonstrates AFS’ abilities, service offerings, and value to our customers that is clear, logical, and easy to understand
Essential Functions:
• Manage, drive and lead the proposal process, from receipt of solicitation through submission and follow-up, identifying and addressing potential barriers to completion.
• Manage project schedule, timelines, and milestones from initiation to delivery to meet solicitation requirements.
• Primary point of contact from receipt of request to signature of contract.
• Prepare and modify proposal text, costs, forms, and cover letters based on feedback from the AFS team.
• Research and track opportunities.
• Analyze solicitation documents for submittal requirements; maintain strict adherence to those requirements.
• Translate complex technical information into clear and easy to understand content.
• Manage and maintain proposal-related content, maintaining library of content to reflect ongoing service enhancements.
• Manage multiple proposals simultaneously, including analyzing requirements, writing original content, editing team contributions, coordinating logistics, and complying with specifications and deadlines.
• Ensure proposals are prepared efficiently, timely, accurately, and are responsive to identified client needs.
• Write copy with a consistent tone.
• Ensure proposals comply with AFS branding.
• Create graphics and presentations.
• Facilitate bid/no-bid decisions with AFS leadership.
• Conduct market and competitor research.
• Evaluate results to develop and execute process improvements.
• Review contracting documents.
• Interface with business partners.
Requirements:
• Demonstrated experience in writing proposal content and coordinating the internal and external flow of proposal inputs and outputs (RFPs, addenda, clarifications, confirmations, queries, emails).
• Ability to successfully manage and deliver multiple competing priorities for demanding internal and external stakeholders.
• Excellent computer skills, particularly with the Microsoft Office Suite and Adobe.
• Bachelor’s Degree in Business, Information Technology, Communications, Journalism, or English is preferred.
• Execution of accurate, proofed proposal content for messaging and compliance.
• Desire for continuous learning and growth.
• Ability to build rapport and provide consultative insight and recommendations on proposal content.
• Comply with all organizational policies and standards regarding ethical business practices.
• Communicate the mission, ethics and goals of the organization.
• Participate in performance improvement and continuous quality improvement activities.
• Attend regular staff meetings and trainings.
• Strong communication skills, highly-skilled in typing, writing, grammar, punctuation, and oral communication (which means speaking clearly and correctly on the telephone)
• Good judgment, punctuality, initiative, a good work ethic and time management skills
• Interpersonal skills and client relations are of paramount importance
• Must be highly organized and able to keep track of multiple projects.
Schedule: Monday-Friday 9:00am-5:00pm
Salary: $50,000-$60,000
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